You can review, edit, or replace this metadata at any time. All edits become the source of truth for search and filters.

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How AI metadata works

  • When it runs: On upload of images or videos to their libraries.
  • What it adds:
    • Description — short, human-readable summary.
    • Labels — concise keywords for filtering and search.
  • Where it’s used: Library search, in-editor media panel and AI slide gen.
Editing a description or labels immediately updates what’s searchable.

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Managing media items

When in Libraries you can use the action bar at the bottom of the screen to search for images and videos directly or click on a specific file in the grid view. The action bar will open, displaying more info about the respective file. Via the action bar you can:
  • Preview the file.
  • Rename the item.
  • Edit metadata — description, labels.
  • View usage — see decks/slides where the item is referenced.
  • Remove the file.
When removing the file it gets deleted from the library. Any references will no longer resolve and the templates placeholder media will be displayed instead.

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View in use

Click on In use before removing a media file to understand downstream impact. It will show you exactly in which decks and slides the file is being used.

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Description & labelling guidelines

You can edit descriptions and labels manually. As the results are being used for our smart search and context-specific AI gen, follow these guidelines:
  • Keep descriptions short and factual.
  • Standardize labels (e.g., product names, campaigns, industries).
  • Prefer nouns and clear keywords over phrases.
  • Review high-use items regularly to keep metadata accurate.